Banner security, access, and training

Supervisor contacts Registrar

Registrar trains

Registrar researches the correct access

Registrar opens Banner internal

IT enables access

In This Space

Definitions

User	Person with a Banner account
Object	Banner screen/form
Class	Includes a list of accessible screens and level of access (view vs. maintenance)
Role	Level of access on a page (view vs. maintenance)
FGA (fine grain access)	Allows a user to update certain field on a particular screen.

Pagebuilder security

Pagebuilder has a similar yet separate security scheme. What’s known as “classes” in Banner security are called “roles” in Pagebuilder security.

Reports

Gibson > Staff > Cognos Student Reporting > Team content > TU Groups > Registrar > Registrar Reports > Banner Security > drill through

Report Name	Description	How it’s accessed

Report Name	Description	How it’s accessed
Direct Access Detail - Active Users, Objects by Role, Classes and FGAC	Use this report first when calibrating access for new and existing users. We can compare assignments based on titles or what we know about a comparable user’s responsibilities. This report shows direct access screens in addition to classes and FGAC. Identify the name of the person previously in the position and look up that person to identify their direct access, classes, and FGAC.	Cognos web
Security Report V01.01.01	We use this report as a secondary aid in assigning roles to new and existing users. We can compare assignments based on titles or what we know about a comparable user’s responsibilities. Does not show screens with direct access.	Cognos shared drive
Report view of Security Classes Full Detail	View all users in a chosen class.	Cognos web
Report View of Security Classes ObjectCount Detail	View all screens available in a chosen class.	Cognos web
Report View of Security Classes UserCount Detail	View all users assigned to a chosen class.	Cognos web
Report View of Security FGAC Full Detail	View all users in a chosen FGAC.	Cognos web
Report View of Security FGAC TableCount Detail	View all tables available in a chosen FGAC.	Cognos web
Report View of Security FGAC UserCount Detail	View all users in a chosen FGAC (duplicate with RVSFFD?)	Cognos web
Report View of Security Object ClassCount Detail	View all classes in which a chosen object exists. Also provides information about the user’s access to query or update the object.	Cognos web
Report View of Security Object Full Detail	View all users in a chosen object. Also indicates which class assigned to the user includes the chosen object in addition to information about the user’s access to query or update the object.	Cognos web
Report View of Security Object UserCount Detail	View all users with access to a chosen object and if the users are allowed update or query access to the object.	Cognos web
Report View of Security Users ClassCount Detail	View all classes assigned to a user.	Cognos web
Report View of Security Users Full Detail	For a chosen user, view assigned class codes and objects. Also provides information about the user’s access to query or update the object.	Cognos web
Report View of Security Users ObjectCount Detail	For a chosen user, view assigned objects. Also provides information about the user’s access to query or update the object.	Cognos web
Security Users Full Detail Direct Access V01.03.01	For a chosen user, see all screens assigned as direct access. Direct access refers to access to a screen not otherwise assigned via class.	Cognos web
Security Users Full Detail with FGAC	For a chosen user, see all assigned FGAC profiles. FGAC allows us to customize access on specific screens and/or specific populations of students	Cognos web
Banner List of active users	All users with active Banner accounts. This list does not include users with locked accounts	Cognos web

User indicates they don’t have access to a screen

Check the Report View of Security Users ObjectCount Detail.

If the user has access per the report, refer/reassign to IT.
If the user doesn’t have access, ask them (copy supervisor) for a rationale for the access. Initiate a Banner Internal request as needed.

Check Security Report V01.01.01 to determine if the user is listed on the report.

If the user is listed, refer/reassign to IT.
If the user is not listed, follow the https://tulaneregistrar.atlassian.net/wiki/spaces/REGISTRAR/pages/84869121 process.

Ask the user which screens they’re attempting to access.

Check the Report View of Security Users ObjectCount Detail.

If the user has access per the report, refer/reassign to IT.
If the user doesn’t have access, ask them (copy supervisor) for a rationale for the access. Initiate a Banner Internal request as needed.

Classes

Class Code	Description	Who should have it?
BAN_ALUMNI_C
BAN_DARS_C
BAN_DEFAULT_C
BAN_ETHOS_C
BAN_EXTENDER_C
BAN_EXTSOL_C
BAN_EXTZ_C
BAN_FIN_AUD
BAN_FIN_CONFIG
BAN_FINAID_C
BAN_FINANCE_C
BAN_GENERAL_API_C
BAN_GENERAL_C
BAN_RG_ADMIN_EXTREG_35
BAN_STUDENT_API_C
BAN_STUDENT_C
BAN_TUL_ADM_ACADV
BAN_TUL_ADM_ADMIN
BAN_TUL_ADM_BILL
BAN_TUL_ADM_CONST
BAN_TUL_ADM_COUN
BAN_TUL_ADM_COUNOPER
BAN_TUL_ADM_FA
BAN_TUL_ADM_GRAD
BAN_TUL_ADM_LAW
BAN_TUL_ADM_MED
BAN_TUL_ADM_MGMT
BAN_TUL_ADM_OPR
BAN_TUL_ADM_PROCESSES
BAN_TUL_ADM_REG
BAN_TUL_ADM_SWKR
BAN_TUL_ADM_TR_ART
BAN_TUL_ADM_UGOFFICE_10
BAN_TUL_ADM_UGOFFICE_40
BAN_TUL_ADM_VIEW
BAN_TUL_ADM_VP_10
BAN_TUL_ADVS_APIB_10
BAN_TUL_AR_BURSAR
BAN_TUL_AR_EXT_BASIC
BAN_TUL_AR_EXT_FINAID
BAN_TUL_AR_EXT_REFUND
BAN_TUL_AR_EXT_TRANSACTIONAL
BAN_TUL_AR_GUAFILE
BAN_TUL_AR_MGMT
BAN_TUL_AR_PROCESS
BAN_TUL_AR_RFUSR
BAN_TUL_AR_USERS
BAN_TUL_BASE_VALQ		Everyone with a Banner account
BAN_TUL_CLASSLIST
BAN_TUL_DEGREEAUDIT
BAN_TUL_FINAID_ACCOUNTANT
BAN_TUL_FINAID_ADM
BAN_TUL_FINAID_ADM_10
BAN_TUL_FINAID_ADMIN
BAN_TUL_FINAID_AR
BAN_TUL_FINAID_AR_MGMT
BAN_TUL_FINAID_COUNSELOR
BAN_TUL_FINAID_DEANS
BAN_TUL_FINAID_G5
BAN_TUL_FINAID_LOANOFFICE
BAN_TUL_FINAID_MGMT
BAN_TUL_FINAID_PROCESSES
BAN_TUL_FINAID_SEO
BAN_TUL_FINAID_STAFF
BAN_TUL_GIBSON_HELPDESK
BAN_TUL_GRADE_UNLOCK_MED
BAN_TUL_GRADE_UNLOCK_REG
BAN_TUL_PRODCHECK
BAN_TUL_REG_GRADEUNLOCK
BAN_TUL_REG_GRADTRACK_SLA_USER
BAN_TUL_REG_GRADTRACK_SSE_USER
BAN_TUL_REG_MGMT
BAN_TUL_REG_TRANSFER
BAN_TUL_REG_VP_10
BAN_TUL_REG_VP_SZAIDEN
BAN_TUL_RG_ACAD_10	Used to give Self-Service Reports in conjunction with the Cognos Student Access request
BAN_TUL_RG_ACAD_ATHLADV_10
BAN_TUL_RG_ACADADV_10
BAN_TUL_RG_ACADADV_20
BAN_TUL_RG_ACCTREC_10
BAN_TUL_RG_ACCTREC_20
BAN_TUL_RG_ACCTREC_30
BAN_TUL_RG_ADMIN_10
BAN_TUL_RG_ADMIN_20
BAN_TUL_RG_ADMIN_30
BAN_TUL_RG_ADMIN_40
BAN_TUL_RG_ADMIN_50
BAN_TUL_RG_ADMIN_60
BAN_TUL_RG_ADMIN_70
BAN_TUL_RG_ADMIN_80
BAN_TUL_RG_ADMIN_90
BAN_TUL_RG_ADMIN_ADM_10
BAN_TUL_RG_ADMIN_DEV_10
BAN_TUL_RG_ADMIN_EXTREG_10
BAN_TUL_RG_ADMIN_EXTREG_15
BAN_TUL_RG_ADMIN_EXTREG_30
BAN_TUL_RG_ADMIN_EXTREG_35
BAN_TUL_RG_ADMIN_EXTREG_LS_10
BAN_TUL_RG_ADMIN_EXTREG_LS_20
BAN_TUL_RG_ADMIN_EXTREG_LS_30
BAN_TUL_RG_ADMIN_JOBSCH_10
BAN_TUL_RG_ADMIN_STDAFR_10
BAN_TUL_RG_ADMIN_STDAFR_30
BAN_TUL_RG_BS_COORD
BAN_TUL_RG_COMMENCEMENT
BAN_TUL_RG_CTR_GLBEDU
BAN_TUL_RG_CTR_GLBEDU_EXT
BAN_TUL_RG_DEAN_10
BAN_TUL_RG_DEAN_20
BAN_TUL_RG_DEAN_BS_10
BAN_TUL_RG_DEAN_CS_10
BAN_TUL_RG_DEAN_CS_20
BAN_TUL_RG_DEG_AUD
BAN_TUL_RG_FACULTY
BAN_TUL_RG_FINAID_10
BAN_TUL_RG_HOLDS
BAN_TUL_RG_HONORS
BAN_TUL_RG_LANG_LAB
BAN_TUL_RG_RMGR_10		Registrar’s Office staff only
BAN_TUL_RG_RMGR_30
BAN_TUL_RG_RMGR_CUR	Edit access to SCACRSE, SCADETL, SCAMEXC, SCAPREQ, SCASYLB, GORTCTL, SOACURR, STVCIPC, STVDEPT, STVMAJR, SMAPRLE	Registrar’s Office CATCIM team and select others.
BAN_TUL_RG_SCHEDULER
BAN_TUL_RG_SCO		Assigned to Veterans Certifying Officials who don’t have the following other classes assigned: 'BAN_TUL_RG_ACCTREC_10', 'BAN_TUL_RG_ACCTREC_20', 'BAN_TUL_RG_ACCTREC_30', 'BAN_TUL_ADM_ADMIN', 'BAN_TUL_ADM_MGMT', 'BAN_TUL_ADM_UGOFFICE_10', 'BAN_TUL_ADM_UGOFFICE_40', 'BAN_TUL_ADM_UGOFFICE_30', 'BAN_TUL_ADM_COUNOPER', 'BAN_TUL_ADM_COUN', 'BAN_TUL_ADM_OPR', 'BAN_TUL_FINAID_ADM', 'BAN_TUL_RG_FINAID_10', 'BAN_TUL_RG_RMGR_10', 'BAN_TUL_RG_RMGR_30', 'BAN_TUL_ADM_FA', 'BAN_TUL_FINAID_ADMIN', 'BAN_TUL_FINAID_MGMT', 'BAN_TUL_FINAID_C', 'BAN_TUL_FINAID_COUNSELOR', 'BAN_FINAID_C', 'BAN_TUL_RG_DEAN_CS_10', 'BAN_TUL_RG_ADMIN_DEV_10', 'BAN_TUL_FINAID_LOANOFFICE', 'BAN_TUL_RG_SCO' );
BAN_TUL_RG_SFAREGS
BAN_TUL_RG_SFASRPO
BAN_TUL_RG_SGAADVR
BAN_TUL_RG_SGASADD
BAN_TUL_RG_SGASTDN
BAN_TUL_RG_SHATRNS
BAN_TUL_RG_SOAHOLD
BAN_TUL_RG_SOATEST
BAN_TUL_RG_TRF
BAN_TUL_RG_UNIV_10
BAN_TUL_RG_UNIV_20
BAN_TUL_SECURITYGROUP
BAN_TUL_TECHSRV_90
BAN_TUL_TECHVIEW
BAN_XTENDER_C
BAN_XTENDER_FINAID_CFG_C

Fine Grain Accesses

FGA Code	Description	Who should have it?
ELEVATE
TUL_ADM_CS_USERS
TUL_ADM_GRBME_USERS
TUL_ADM_GRBU_USERS
TUL_ADM_GRLAS_USERS
TUL_ADM_GRPH_USERS
TUL_ADM_GRSE_USERS
TUL_ADM_GRSW_USERS
TUL_ADM_MD_USERS
TUL_ADM_UG_USERS
TUL_ADVS_APIB_USERS
TUL_AR_USERS
TUL_GRAD_TRACKING_GRSE
TUL_REG_ACDEP_APMS_USERS
TUL_REG_ACDEP_USERS
TUL_REG_ADVS_USERS
TUL_REG_ARCH
TUL_REG_CONT_STUD_USERS
TUL_REG_DEAN_USERS
TUL_REG_EXT_LS
TUL_REG_EXT_MED
TUL_REG_EXT_PH
TUL_REG_HEALTH_HOLD_USERS
TUL_REG_HOUSING_USERS
TUL_REG_LOAN_HOLD_USERS
TUL_REG_STDAFR_USERS
TUL_REG_TIDB
TUL_SSN_MASKED_USERS		anyone not in Fin Aid Reg AR UG Admissions (Becky & Ops folks) Student Loans Center for Global Education Terra Dotta app user Joanie Vicknair (crystal@tulane.edu) Dina Hansen/Edna Hoff in Cont Studies (admission data for Cont Studies)

Registrar

Banner security, access, and training

Banner request workflow