Understanding the CIM Course Inventory Management form

Owned by Grace Popham (Unlicensed)
Last updated: Nov 17, 2023 by Denise Kidd

Curriculum-CIM

CIM is the Curriculum Information Management system where programs and courses are created, revised and submitted for approval. 

It was implemented in Spring 2023 and we expect wide-spread adoption of this system in the 2023-2024 academic year across Tulane’s undergraduate and graduate programs in order to ensure governance and assessment best practices are followed. ​

The system is designed to

  • track processes efficiently and accurately ​

  • generate workflows and automated notifications ​

  • promote process consistency  ​

  • house all course and program information ​

  • house curriculum reporting tool​

  • provide accountability and transparency in the development and approval of curriculum, both internally and externally 

CIM System Overview

  • Centralized forms, with cascading customization based on system ​

  • Customized & Dynamic Workflows (example below)​ 

Logging in

  1. Go to correct URL for ​

    1. https://nextcatalog.tulane.edu/courseadmin/

  2. Log in using your Tulane username and password​

    1. If you are unable to access the site, submit a Registrar Support Form, available on our website, to request access: https://registrar.tulane.edu/  ​

  3. Logout: Close your browser. Remember to save your work or start workflow​

Curriculum Inventory Management

Course Inventory Management home screen where you can search for a course, edit a course or propose a new course, use quick searches drop down to only search for edited, added or inactive courses​

Search Courses

The Search function is literal (e.g. it is not like google).​

Ways to search:​

  • exact title of the course with the exact spacing ​

  • course code SOCI 1010​

  • subject code SOCI​

  • asterisk is wildcard * ​

  • you can use the *before or after* a word​

Courses Search Results

You can sort results by Course Code, Title, Workflow or Status (click the word to sort)​

'Workflow’ column displays which step the proposal is currently at for review ​

‘Status’ column indicates the type of change: Added, Edited, *Blank (course is at rest – no proposal cycling through workflow)​

An edited proposal shows Red and Green Markup that tracks edits and comments ​

Red indicates deletion; Green indicates change or new 

New Course Form

New Course button used to open a blank course form  ​

Propose from an Existing Course can be used if your new course is similar to an existing course​

New course form has all course outline  fields​

Add a New Course

  1. Click new course proposal button​

  2. IMPORTANT: Start at the top of form and work your way down​

  3. Subject area will pre-populate certain fields​

  4. Use Course Numbers in Use to find an unused catalog number​

  • Note: it is always preferable to use a new/unused catalog number. Contact the curriculum manager in the Office of the Registrar if you desire to re-use a course number that is inactive in the inventory. Course numbers can only be re-used after five years has passed.​

  1. Fields grayed out require no entry and are generally considered administrative.​

  • Note: The Registrar’s Curriculum Management team will complete these ADMIN-ONLY areas of the course proposal form on your behalf.​

  1. Mandatory fields are outlined in red​

  2. Save form by clicking ”Save Changes” at the bottom of the form to complete later​

  3. Submit to workflow when form complete​

Considerations

The Subject area is connected to School and Academic Department or Program​

The Subject area will prepopulate these fields based on the subject selected​

Submit a Registrar Support Ticket if you need a new subject area​

  • You can continue with the form, but some fields will not be available​

Not all red fields are required for a save but they are for workflow​

Edit Courses

Choose the course to edit​

Preview of the course displays​

Very basic formatting but has all of the course outline fields​

This is not the way the course description will appear in the catalog, from the perspective of font, etc. ​

Courseleaf/Curriculum Eco-System

EcoSystem: ​

  • All references of where the course is in another program or course ​

    • Programs that reference this course​

    • Other courses that reference this course as a prerequisite​

    • Course Descriptions that reference this course​

  • Banner SIS​

  • Catalog​

  • Note: Outside of CIM, but connected: ​

    • Courseleaf CLSS Scheduling​

    • Degree Works​

Edit Courses

  1. Select course to edit​

  2. Review eco-system to see potential impacts this course change may have on other programs or courses​

  3. Click on the edit button to begin change proposal​

  4. Select change type ​

  5. Start at top of form and work your way down​

  6. Save form to complete later​

  7. Submit to workflow when form complete​

Considerations & Reminders

Certain fields will prepopulate others​

Red fields are mandatory to start workflow but not to save​

Erroneously started workflow, submit Registrar Support Ticket to request roll back to you, ​

  • or contact Sarah Montes via teams or phone 504-314-2858​

Save changes prior to submitting to workflow to review work​

Red/Green Markup records the changes to the course ​

THANK YOU!​