Creating and registering for an independent study, internship, or honors thesis course (Banner)

Independent study, internship, and honors thesis sections are created in Banner after the last day to add, but created in CLSS prior to the last day to add on the academic calendar.

Generally, independent studies should be created by the department scheduler. Dept schedulers have the ability to create independent studies both before and after the last day to add deadline. Reply to ticket requests to create/add independent studies with the -0 section info (search course title abbreviation and number in SSASECT) and contact info for the dept scheduler.

Department schedulers

If the dept scheduler does not know how to create the independent study, provide the instructions for them below. (If they need additional assistance, refer them to the Class Scheduling team for guidance.)

Note that -0 sections should be default sections, used only for the purpose of displaying on the Class Schedule website to alert students that the class is being offered. -0 sections should not customize their titles, specify credit hours, assign instructors or enroll students; these updates should be done on the copied/ numbered sections.

• If a -0 section of the course has not been created yet, the dept scheduler can create it in CLSS by the last day to add. Once a -0 section is created, a dept scheduler can copy it to a numbered section in Banner. (Dept schedulers do not have access to create -0 sections in Banner; they can only copy existing -0 sections to create new numbered sections.)

• If a -0 section does not exist after the last day to add, but a dept scheduler needs to create a numbered section, they must contact the Class Scheduling Team.

Create the section in Banner

Identify and copy the CRN of the -0 section you will work with.

In SSASECT, type in the Term. Type in the CRN. Click the Copy CRN Button.

Open

Verify the term is correct. Tab into the Default CRN field and type the CRN. Press the tab key and click Process Default.

Open

Course section information

Make any needed changes in the Course Section Information block. Particularly note:

• Title

• The section number should be the next sequential section number in the series that you identified in “Look up the CRN”.

• Special Approval should Whether Special Approval is DA (department approval required) or IA (instructor approval required) is selected doesn’t matter so much since we will be processing the registration once we create the section.

• Part of Term (“1” is the full term)

• Grade Mode (if you don’t enter a value in this field, it will stay blank, but the section will use the default grade mode of the course number as identified in SCACRSE)

In the Credit Hours block, indicate the credit hours and billing hours in the appropriate fields. These two values must match.

In the Class Indicators block, uncheck Voice Response and Self-Service Available. This suppresses the section from displaying on the schedule of classes. Save. Next block.

Section enrollment

In the Section Enrollment Information tab, set the enrollment capacity for one. In the case of an independent study course, the enrollment capacity can be set to no more than 2. Enter the same value in the Maximum field and Projected field, and 0 in the Waitlist field. Save and Next block.

Meeting times and instructor

In the Meeting Times and Instructor tab enter NT (no time) in the Meeting Time field. Tab to the start date, and the start date and end date will automatically populate. Save.

You will be then sent to the Meeting location and Credits tab. Enter “0” in the Hours per Week field. (Tulane does not track this in Banner, thus the zero.) Save.

You will be taken back to the Meeting Dates tab. Click in the Instructor block. Enter the Instructor’s ID.

Tab to display. Check the Override Indicator Flag. Save.

Registration

Register the student for the class in SFAREGS. The SOADEST screen will open first, so exit by clicking the X in the upper left corner.

In the SFAREGS key block, enter the registration term and student ID. Go.

• Your cursor will be in the Enrollment Information block Status field. Next block.

• Enter the CRN. Tab to display course information. In lieu of the CRN, you could instead enter the course subject, field, and section number.

• Check the Appr Recd box.

• Save one time. You will get a Department restriction error. Click in the Override field, and a drop down menu will open. Select Yes.

• Save two more times.

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